• OFFICE Manager (English) (Công việc này đã hết hạn!)

    • Ho Chi Minh
    • Địa điểm

      Mức lương 1,000 - 1,500 USD (GROSS)

    12/12/2014 - 26/01/2015

    Ứng tuyển

    Mô tả

      1. Information system
      • Ensure that information system run smoothly
      2. Visitors management
      • Set up procedures and policies for visitors.
      • Organize to ensure that all procedure are conducted.
      3. Records system
      • Maintain the general filing system and file all correspondence.
      4. Personnel Records
      • Keep records of employees' sick days, overtime, vacation days in accordance with Personnel Committee policies.
      • Create a file for each individual employee which should include any information relating to that employee from the first day of employment.
      5. Communication
      • Sort and distribute mail daily.
      • Assure that oral communication (both in person and by phone) is relayed to appropriate staff person.
      • Assure requested announcements and information to be communicated to company membership, committee members etc. is followed through.
      6. Assists Executive/Area Directors with some or all of the following:
      • Program and communication activities including but not limited to meeting set-up and volunteer follow-up.
      • Works as a team member to maintain and keep current the area's central files and affiliate database.
      • Keeps current with the Affiliate budget numbers and accounting practices in order to assist in coding external billings, money received, and check requests.
      7. Meetings
      • Making plan and preparation of meetings, conferences and conference telephone calls.
      • Make preparations for meetings.
      8. Office instruments
      • Primary liaison with the landlord and other Fund service providers (internet, phone, car service, etc.).
      • Maintain computer and internet system.
      • Maintain an adequate inventory of office supplies.
      • Monitor the use of supplies and equipment.
      • Coordinate the repair and maintenance of office equipment.
      9. Budget Procedures
      • Provide department leaders with a budget worksheet including previous year figures.
      • Consolidate figures for a final budget and publish proposed next year's budget in the present year's annual Report.
      • Prepare and submit proposed budget for approval for Office Income and Expense.
      10. Office Equipment and Supplies
      • Oversee daily and weekly maintenance of office machines.
      • Assure follow through on maintenance agreements or contracts.
      • Inventory and order office materials.
      • Issue Purchase Order Numbers.

    Yêu cầu chung

      • Female, good looking
      • University graduated.
      • At least 2 years experiences of office manager.
      • Spoken and written fluently in English.
      • Good worldwide relationship with freight forwarding company, airline and oversea agent.
      • Computer literate in MS Word, Excel, and other programs.
      • Experience working in an office environment and supporting a team on project-based work.
      • Self-motivated and resourceful, with the proven ability to multi-task and operate successfully under tight deadlines and time pressures.
      • Enjoys a fast pace, dynamic, challenging and team-oriented work environment.
      • Basic knowledge of accounting is a plus but not a necessity.
      • Experience in public relations/marketing a plus but not a necessity.
      • Computer literate.
      • At least two years experience in forwarding field
      • Strong writing, reading, listening and speaking communications skills.
      • Good interpersonal and teamwork skills.

    Yêu cầu về ngoại ngữ

    • English (Advance)

    Quyền lợi

    Thời gian làm việc


    Lĩnh vực hoạt động: 

    Số nhân viên: 

    Người liên hệ: Ms. Phụng

    Điện thoại: 08.3827 2472, ext. 212


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